Registration

Senators (or alternates attending as voting members for absent senators) and University Committee members should complete registration forms at the door. Tellers will be present to collect the completed attendance forms.

Seating

Senators (or alternates attending as voting members for absent senators) and University Committee members sit in the section designated for members of the senate. Tellers will only count votes from this section. When a senator is present, his/her alternate should not sit in the members' section.

Absence/Alternates

A senator may only be represented by his/her named alternate; another individual or alternate from a district cannot represent a senator. A senate seat becomes vacant if a senator is absent (and is not represented by his/her named alternate) from four consecutive regular meetings of the senate.

Speaking/Motions

Members of the faculty and full-time members of the academic staff may speak at meetings of the senate, but only senators may offer motions, second motions, or vote. When an individual rises to speak at a meeting or to make a motion from the floor, he/she should state his/her name and department. Lengthy motions should be given to the secretary in writing so the presiding officer can repeat the motion if necessary during the debate.

Agenda Items and Deadlines

All documents for the agenda must be sent electronically to the Office of the Secretary of the Faculty no later than the dates listed below. Earlier submissions are greatly appreciated.

Hard copies of the agenda and associated documents will be sent to senators and alternates prior to each senate meeting.

Date of senate meeting, Monday, 3:30 p.m.	Last day for accepting documents for the agenda	Last day for adding items of business; agenda is fixed
October 5	September 16	September 18
November 2	October 14	October 16
December 7	November 18	November 20
February 1	January 13	January 15
March 1	February 10	February 12
April 12	March 24	March 26
May 3	April 14	April 16